OSI Systems, Inc

  • Accounts Payable Assistant

    Location UK-Salfords, Surrey
    Posted Date 1 month ago(12/18/2018 8:57 AM)
    Company
    Rapiscan Systems Ltd
    Requisition #
    14889
  • Overview

    Rapiscan Systems, a wholly-owned subsidiary of OSI Systems, Inc. designs, manufactures and markets security and inspection systems worldwide. Our products are used to inspect baggage, cargo, people, vehicles and other objects for weapons, explosives, drugs and other contraband. Rapiscan Systems security and inspection devices can be found in a wide range of locations such as, airports, border crossings, railway stations, sea ports and terminals, government and military installations and nuclear facilities.

     

    Ensure that all internal company policies have been followed and all system and paper documentation is properly and accurately followed through and recorded in order to allow payments to be proposed in a timely fashion.

     

    Ensure that the AP ledger accurately reflects the company’s position.

     

    Respond to supplier phone and email queries in a timely and professional manner.

     

    Provide general support and assistance to the AP Manager and wider Finance and Business team as required.

    Responsibilities

     

     

    Internal process management support

     

    Ensure all Accounts Payable documents are processed, sent and filed in an accurate and timely manner and within and adhering to Company Policy. For example;

     

    • Supplier invoices
    • Supplier credit notes
    • Supplier statements
    • Payment remittances
    • Intercompany debit notes

     

    Keep a log of all documents in query

     

    Process payment journals and allocate to relevant invoices

     

    Ensure all supplier accounts are reconciled on MS Navision against supplier statements

    Create ACH payment runs and online bank transfers

     

    Monitor Direct Debits and ensure invoices are approved and processed to apply to payments prior to the

    Direct Debit banking entry

     

    Review the Generic e-mail box and extract invoices for processing

     

    Process invoices and paperwork onto the paperless AX system within Navision

     

    Review Advance to Vendor payment and request VAT invoice to clear debit balances

     

    Support the AP Manager to ensure that we constantly look to review, amend and improve process.

     

     

    Internal supplier management support

     

    Build relationships with non-finance departments to resolve queries and issues, completing ad-hoc training as necessary to build efficiencies and reduce future error counts.

     

    Communicate processing issues to AP Manager to prevent repeat problems

     

    To manage approval process for non-PO related Invoices

     

    Ability to identify potential issues and reporting inaccuracies and take corrective action or pass it on to relevant personnel

     

    Ensure all GRNI items are closed out beyond the four week agreed processing period

     

    Complete intercompany reconciliations within the required timeframe

     

     

    Direct external supplier management

     

    To build strong working relationships with our suppliers from the finance perspective.

     

    Resolve supplier queries via phone, email or other methods as appropriate, escalate problem accounts where necessary.

     

    Take all reasonable steps to prevent the company ever being put “on stop” for non-payment

     

     

    Other

    Provide support to the finance team and auditors during any audit processes

     

    To support the change process and strive to improve internal controls in all areas

     

    Completion of assigned training

     

    Any adhoc duties as and when required in support of the Accounts Payable or wider finance function

     

    • Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork
    • Demonstrate behavior consistent with the company’s Code of Ethics and Conduct
    • It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem
    • Duties may be modified or assigned at any time to meet the needs of the business

    Qualifications

    • Self-motivated, dedicated and pro-active member of the team supporting the furthering of the standards of the department and finding solutions that fit the business, with a commitment to getting the job done.

       

      Diligent, enthusiastic, and driven, with an excellent work ethic, and a “can do” attitude.

       

      Hands on contributor that is meticulous with the detail, and is comfortable with dealing with large bodies of data.

       

      Good interpersonal skills and understanding of organisations, being able to clearly explain financial information and terminology to non-technical parties and to communicate effectively at all levels within the organisation and with external parties such as auditors.

       

      Able to cope with change and conflicting demands, with good personal time management and priority setting, and comfortable working to deadlines.

       

      Inspires others to achieve. Learns and shares knowledge.

    Previous experience as an AP clerk in a manufacturing environment would be an advantage.

     

    Previous use of Navision would be an advantage

     

    OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others

     

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