Rapiscan Systems, a wholly-owned subsidiary of OSI Systems, Inc. designs, manufactures and markets security and inspection systems worldwide. Our products are used to inspect baggage, cargo, people, vehicles and other objects for weapons, explosives, drugs and other contraband. Rapiscan Systems security and inspection devices can be found in a wide range of locations such as, airports, border crossings, railway stations, sea ports and terminals, government and military installations and nuclear facilities.
Ensure that all internal company policies have been followed and all system and paper documentation is properly and accurately followed through and recorded in order to allow payments to be proposed in a timely fashion.
Ensure that the AP ledger accurately reflects the company’s position.
Respond to supplier phone and email queries in a timely and professional manner.
Provide general support and assistance to the AP Manager and wider Finance and Business team as required.
Internal process management support
Ensure all Accounts Payable documents are processed, sent and filed in an accurate and timely manner and within and adhering to Company Policy. For example;
Keep a log of all documents in query
Process payment journals and allocate to relevant invoices
Ensure all supplier accounts are reconciled on MS Navision against supplier statements
Create ACH payment runs and online bank transfers
Monitor Direct Debits and ensure invoices are approved and processed to apply to payments prior to the
Direct Debit banking entry
Review the Generic e-mail box and extract invoices for processing
Process invoices and paperwork onto the paperless AX system within Navision
Review Advance to Vendor payment and request VAT invoice to clear debit balances
Support the AP Manager to ensure that we constantly look to review, amend and improve process.
Internal supplier management support
Build relationships with non-finance departments to resolve queries and issues, completing ad-hoc training as necessary to build efficiencies and reduce future error counts.
Communicate processing issues to AP Manager to prevent repeat problems
To manage approval process for non-PO related Invoices
Ability to identify potential issues and reporting inaccuracies and take corrective action or pass it on to relevant personnel
Ensure all GRNI items are closed out beyond the four week agreed processing period
Complete intercompany reconciliations within the required timeframe
Direct external supplier management
To build strong working relationships with our suppliers from the finance perspective.
Resolve supplier queries via phone, email or other methods as appropriate, escalate problem accounts where necessary.
Take all reasonable steps to prevent the company ever being put “on stop” for non-payment
Provide support to the finance team and auditors during any audit processes
To support the change process and strive to improve internal controls in all areas
Completion of assigned training
Any adhoc duties as and when required in support of the Accounts Payable or wider finance function
Self-motivated, dedicated and pro-active member of the team supporting the furthering of the standards of the department and finding solutions that fit the business, with a commitment to getting the job done.
Diligent, enthusiastic, and driven, with an excellent work ethic, and a “can do” attitude.
Hands on contributor that is meticulous with the detail, and is comfortable with dealing with large bodies of data.
Good interpersonal skills and understanding of organisations, being able to clearly explain financial information and terminology to non-technical parties and to communicate effectively at all levels within the organisation and with external parties such as auditors.
Able to cope with change and conflicting demands, with good personal time management and priority setting, and comfortable working to deadlines.
Inspires others to achieve. Learns and shares knowledge.
Previous experience as an AP clerk in a manufacturing environment would be an advantage.
Previous use of Navision would be an advantage
OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others